How to Bring a Refill Station to Your Building in 8–10 Weeks

One of the biggest concerns property managers have when adding a new amenity is the installation process. No one wants months of construction, complicated setup, or constant back-and-forth with vendors. That’s exactly why the refill station model has become so appealing: it’s fast, simple, and requires almost no involvement from the building’s staff.

If you’ve been thinking about adding more sustainable amenities or introducing something fresh for residents, the entire process to launch a refill station is much easier than people expect. Most buildings have the system fully installed and running in just 8–10 weeks from the moment the contract is signed.

Here’s what that timeline actually looks like in practice.

During the first week, our team connects with your property manager or your building staff to confirm the placement of the machine, check the outlet access, and take a quick look at the space. It’s usually done in a single meeting and doesn’t involve construction or any special requirements. Laundry rooms, mail rooms, and high-traffic common areas are usually perfect locations.

After that, we handle everything behind the scenes—machine preparation, software setup, design, product selection, and testing. This is what takes up most of the timeline, but it’s fully done on our end. There’s nothing needed from your staff besides being available to confirm small details if any questions come up.

Around week 6 or 7, we usually give your team a quick update and confirm delivery arrangements. Installation day is extremely simple: the machine arrives, gets plugged into a standard outlet, and is ready to go. There’s no construction team, no long setup, and no interruption to residents.

Once installed, your building is pretty much done. We train the team (if they want), we handle all servicing, we restock products, we monitor the machine remotely, and your property just enjoys the benefit of a new amenity that residents immediately appreciate.

Because it’s such a quick turnaround, many buildings add a refill station right before peak leasing season. It’s a great way to refresh your amenities lineup without a major project, and it sends a message to residents that the building is committed to sustainability and everyday convenience—not just big, flashy amenities.

If you’re curious to see what the process looks like or you want to confirm whether your building is suitable, you can schedule a short call with our development team. We’ll walk through everything and get you a clear idea of timing, placement, and what launch week looks like.

A new amenity doesn’t need to take months of planning. With the right system in place, it can be as easy as picking a location and letting us take care of the rest.